Minutes of the Meeting of the ALSA Board of Directors
February 6, 2001 by Teleconference
Minutes of the Board of Director's Meeting
ALSA Board Meeting - Tuesday, February 6
The meeting was called to order by President Ray Howard at 8:06 p.m. with all members and Executive Secretary Cheryl Ryberg present.
The meeting began with a lengthy discussion of Polly Schofield's interview with an ALSA member which was posted on an Internet chat line. Several of the board members expressed concern that Polly had misrepresented the intent of the board. Polly denied granting permission to have the interview posted and said she had no control over what gets posted on the chat lines.
Jeff moved, Joanne seconded that the minutes of the January 9 meeting be approved with corrections. The motion carried.
Treasurers Report: Jeff responded to the petition which was sent to the Board with a letter explaining that the independently owned and operated CPA firm of Mayer, Hoffman and McCann of Kansas City, Mo. will be conducting a full audit of ALSA books for the year 2000 and was proceeding with an audit. Jo says that there was a $34,000 profit for 2000. The accounting structure for the regionals needs to be changed to reflect the income and outgo for the regionals. All funds and disbursements must go through ALSA.
Executive Secretary Cheryl Ryberg reported that the back accounts were being transferred. $55,000 and $7655 from a clearing account was received from Jo Riley. 1700 membership cards for 2001 have been issued; 92 shows have requested sanctioning. The web site is secure and ready to load. Cheryl is getting bids on maintaining the site.
Draft bylaws are going to the printer and will be included in the election material. The election is going well. Nine nominations were valid and will be on the ballot. Jeff moved & Paige seconded that bylaws being voted on be done by individual bylaw change and not a blanket vote. Motion carried.
Recommendations from the Judges Committee were received as follows: Recertify Terry Duespohl as an Alpaca Level II Judge. Recertify Jeanne Flavin as an Alpaca Level I judge. Certify Ruth Inglefield and Deb Yeagle as Alpaca Level I judges. Recertify Maggie Krieger as an Alpaca Level III judge. Motion to accept these recommendations was made by Carol and seconded by Carol Ann. Motion carried.
The new policy regarding Judging Clinic Guidelines which was presented by the Judges Committee was discussed.
There was considerable discussion regarding Handbook revision plans. If the 12th edition is left in place for 2 years, at the beginning of 2002 the Board and Committees start working on the revision for 2003 and it will be ready to go out by January 1, 2003. Any major changes can be done by an insert. Jeff moved, Joanne seconded that we revise the handbook as needed and it has to be ready to go to the printer by July 31st of the year before it is needed. After that the handbook will be printed as needed. The motion carried.
Going back to the discussion at the beginning of the meeting regarding ALSA member Jim Krowka reporting on a chat line portions of a conversation he had with Board Member Polly Schofield, Jeff moved that no ALSA business be discussed on chat lines by any Board Member of by the Executive Secretary. Carol Ann seconded and the motion carried.
A letter requesting that youth in college be allowed to continue the $10 fee for youth membership was tabled until the next meeting.
The next meeting will be held on April 17, 2001. Jeff moved and Polly seconded that the meeting be adjourned at 10:14 p.m.
Respectfully submitted
Polly Schofield, Secretary
