Minutes of the Meeting of the ALSA Board of Directors
April 17, 2001 by Teleconference
Minutes of the Board of Director's Meeting
ALSA Board Meeting April 17, 2001
The meeting was called to order by President Ray Howard at 8:00 p.m. with all members and Executive Secretary present.
The new board members Dwayne Flinn and Dick Sheehan were welcomed.
The meeting began with the election of officers.
President - Ray Howard. Jeff moved that Ray Howard be nominated as president. Dwayne moved and Dick seconded that the secretary cast a unanimous ballot for Ray Howard as president. Motion carried.
Vice President - Paige McGrath. Jeff moved that Paige McGrath be nominated as vice president. Dick moved and Carol seconded that the secretary cast a unanimous ballot for Paige McGrath as vice president. Motion carried.
Secretary - Carol Hicks. Dwayne moved that Carol Hicks be nominated as secretary. Jeff moved and Dick seconded that the secretary cast a unanimous ballot for Carol Hicks as secretary. Motion carried.
Treasurer - Jeff Jones. Paige moved that Jeff Jones be nominated as treasurer. Dick moved and Carol seconded that the secretary cast a unanimous ballot for Jeff Jones as treasurer. Motion carried.
Ray suggested the following correction to the minutes of the February 6 meeting. "The second paragraph should read "The meeting began with a lengthy discussion of Polly Schofield's interview with an ALSA member which was posted on an Internet chat line. Several of the board members expressed concern that Polly was misrepresenting the intent of the board. Polly denied granting permission to have the interview posted and said she had no control over what gets posted to the chat lines." Carol moved, Jeff seconded that the corrected minutes of the February 6 meeting be approved. Dwayne and Dick abstained as they were not present at the prior meeting. Carol, Jeff and Paige voted yes. Polly abstained. Motion carried.
The board adopted a new system to release the minutes to the members in a more timely fashion. The minutes will be approved by fax and posted to the ALSA web site as soon as possible after their approval.
Treasurer's Report. Jeff explained the draft copy of the audit. Several general questions for the auditing firm were noted to be asked of the firm prior to their issuing the final audit.
Executive Secretary's Report - ALSA currently has approximately 3500 adult members of whom 10% are new members and 426 youth members. There are 120 shows in various stages of development of which 16 are new shows.
Election Committee Report - 438 ballots were cast - 2 were spoiled. The Election Committee has certified the election. All of the bylaws and standing rules passed. The results of the election in order of finish are Dwayne Flinn, Dick Sheehan, Carol Ann Tallmon and Mark Smith.
Judges Committee Report - Carol moved, Jeff seconded that the board approve the following recommendations from the Judges Committee as submitted. Motion carried.
Recertify Ron Baird at Llama Level III based upon his Continuing Education Credits. Recertify Harold Herbold at Llama Level II with a judging restriction of 150 llamas per show. Grant Donna Dickson one final extension on her Level I Judging license until the Advanced Judging Clinic in the fall. If she fails to attend this clinic, she will be dropped from the Judge's List. She may not accept any judging assignments until satisfactorily completing said clinic.
Alaine Byers, Llama Level I: Recertify at Llama Level II.
Linda Rodgers, Llama Level I: Recertify at Llama Level II.
Bill Amidon, Llama Level I: Recertify at Llama Level II.
Adrienne Hochee, Llama Level III: Recertify at Llama Level III.
Basil Marshall-Inmann, Llama Level II with 200 llama restriction: Recertify at Llama Level II.
Bob Sheppard, Llama Level I: Recertify at Llama Level II with 150 llama restriction per show.
Johnna Edmunds, Llama Level I: Recertify at Llama Level II with 150 llama restriction per show.
Kim Yates, Apprentice: Require one more apprenticeship then applying for certification.
Hank Kauffman approved as instructor at Beginning Judges Clinic in July.
Education Committee - Three judging clinics are scheduled for the remainder of the year. Beginning Judges Clinics will be held in June (OH) and July (Oregon). An advanced Judges Clinic will be held in October (Indiana).
Handbook Committee - Ray suggested corrections to three areas of the 12th Edition of the ALSA Handbook.
Page 13, Section 2, A. 3. 11) "Llama Fleece with 4 divisions" has been removed as a mandatory class for Level III Shows. This was a misprint and fleece classes were never meant to be mandatory classes.
Page 61, Section 2, A. 1 and page 104 Section 16, A.1.a. Should read "All youth ages 8 (not 9) through 18 as of January 1 of the calendar year may show in ALSA approved Youth classes or Youth Shows. A youth who becomes 8 during the year is eligible to show as of his/her birthday." Page 65, 5 c. (6) should read "Youth must use the same animal for all three classes unless the animal is less than 12 (not l8) months old. In that situation only, the Youth may use a second animal in the Youth Pack Class."
Jeff moved, Paige seconded that the above changes be made to the handbook. Motion carried.
Executive Secretary's Contract - Cheryl suggested the postage machine is too costly for the convenience received. Jeff moved, Dwayne seconded that Cheryl check into breaking the lease on the postage machine. Motion carried.
Jeff reiterated how the new Executive Secretary's contract was formulated and that it contained a 90 day clause for reconsideration. Due to ALSA's growth and the increase in job functions at the office, Cheryl requested an additional $20,000 for the year for a total of $70,000. Jeff suggested that because Cheryl is doing such a great job and the increase is still less than the total number of dollars spent in 2000, it's a justifiable expense. The Executive Secretary's contract will be reviewed again at year end. Polly moved, Paige seconded that the Executive Secretary's contract be increased to $70,000. Motion carried.
National Committee: The Grand National Committee Chair submitted a proposal that was not addressed at the last board meeting. The proposal contains the time, place, judges, qualifying criteria, sponsors and budget information. Dwayne moved, Carol seconded that the proposal from the Grand National Committee be approved as proposed. Motion carried.
Regional Committee: The Regional Committee Chair submitted a proposal that was not addressed at the last board meeting. Following discussion regarding organization and financial responsibilities of the Regionals, it was suggested financial guidelines be put into place. A new Northwest Regional Show was discussed. Dick moved, Paige seconded that the regional committee gather further information and target the change of the region for next year.
Judging Clinic Policy. - Ray suggested the education committee set policy and financial guidelines for what is expected from all persons involved with judging clinics.
First time waiver - Paige moved, Jeff seconded that the first time sanctioning fee for new shows be waived when requested. Motion carried.
Insurance - ALSA carries an insurance policy that covers the regional and national shows. Other ALSA shows may tie in to this policy and receive a reduced rate. The suggestion was made to publicize this in Showring and include it in the show packet material.
A tentative date for a face to face meeting was set for June 29, 30 and July 1 to be held in Pittsburgh.
The next meeting will be held on May 15, 2001.
Jeff moved, Carol seconded that the meeting be adjourned at 10:15 p.m.
Respectfully submitted
Polly Schofield, Secretary
