Minutes of the Meeting of the ALSA Board of Directors
May 15, 2001 by Teleconference
ALSA Board Meeting 5-15-01
The meeting was called to order by President Ray Howard at 8:00 p.m. with all members present except Polly Schofield.
Jeff moved, Dwayne seconded the minutes of the 4-17-01 board meeting be approved. Motion carried. A brief discussion followed on how to get the minutes out in a more timely fashion. Dick suggested board members approve or disapprove the minutes within 4 or 5 days after receipt and they should be posted after approval of a majority of the board. All agreed.
Treasurer's Report - Jeff reported that the second tentative audit report answered questions asked by board members at the last meting. Jeff is comfortable with the audit information he has seen so far and suggested the final audit would be received by the end of June. Now that the audit is about complete, Jeff suggested the board mail a letter to Jo Riley requesting everything be sent to the ALSA office. Dwayne moved Carol seconded approval of Treasurer's report. Motion carried.
Executive Secretary's Report - Cheryl reported on the cash flow report as of 5-11-01 which will be updated monthly. She also reported the office is gearing up so that members qualifying for regionals and the national show will be notified in a timely and efficient manner. Discussion followed regarding how certain income and expenses were being reported.
Judge's Committee - Carol reported on the recommendations from the Judges Committee. The committee recommended all Level II and Level III judges be sent a packet of Youth Judging material including a Hormel Scale. They also recommended Youth Judging be included in all Advanced Llama Clinics. A suggestion was made that the Hormel Scale not be sent in this packet due to the expense of the scale itself. Jeff suggested the judges committee request for an Advanced Alpaca Clinic be moved to a later point on the agenda. Carol motioned, Jeff seconded that the judges committee recommendations to recertify Becky Randall as a Llama Level III Judge for a period of three years and to send all Level II and Level III Judges a youth judging packet without the Hormel Scale, but with information on how to purchase a scale from the ALSA office. Motion carried.
Education Committee - Ray went over the judging and show clinics scheduled for the remainder of the year.
Postage meter - Cheryl is still negotiating with vendor to negate the contract with postage meter company. Still discussing terms with company.
Education clinic policy - Jeff motioned, Dick seconded tabling discussion of the education clinic policy until next meeting.
ALSA Copyright Infringement - A lengthy discussion took place regarding the copyrighted ALSA Handbook which lead to further discussion on the ALSA alpaca format and the ALSA alpaca judges program. Dick Sheehan suggested contacting a copyright specialist to further investigate ALSA'S legal position. The board agreed to have Dick do so.
Dwayne mentioned he was extremely uncomfortable with Polly Schofield accepting the paid position of Executive Secretary to the AOBA Show Division and remaining on the ALSA Board and that he considered this a major conflict of interest. A lengthy discussion followed regarding whether this particular issue was a conflict of interest.
Jeff moved, Dwayne seconded that the board contact Terry Price to get a legal opinion concerning Polly Schofield's employment by the AOBA Show Division as soon as possible. Carol moved, Dwayne seconded to amend the motion to include that Terry would receive the entire packet of information that was presented to the board at this meeting. The motion to amend passed. The amended motion reads that the board contact Terry Price to get a legal opinion concerning Polly Schofield's employment by the AOBA Show Division as soon as possible and that the entire packet of information that was presented to the board at this meeting be sent to Terry. Motion carried.
Carol moved, Jeff seconded to approve the recommendation from the Judges' Committee regarding the proposed advanced alpaca judges clinic. Motion carried.
Board liaisons to the committees were appointed. Ray Howard is liaison to the Planning and Policy, National, Election and Nominating Committees. Paige is liaison to the Youth, Membership and Fiber Committees. Carol Hicks is liaison to the Alpaca, Judges and Publications Committees. Jeff Jones is liaison to the Finance and Budget Committee. Dwayne Flinn is liaison to the Protest, Handbook and Regional Committees. Dick Sheehan is liaison to the Education and Show Clinic, Performance and Show Management Committees. Polly Schofield is liaison to the Ethics Committee. Each board member will bring the names of the proposed chairman and committee members to the face to face meeting for approval.
A discussion followed regarding the age requirement of 8 years for open performance classes. The board decided to pass this to the Judges Committee and Show Management Committee for their opinions.
Carol moved, Dwayne seconded that the meeting be adjourned. Next meeting will be a face to face meeting in Pittsburgh June 29, 30, and July 1.
Respectfully submitted
Carol Hicks, Secretary
