Minutes of the Meeting of the ALSA Board of Directors
June 30, 2001
ALSA Board Meeting 6-30-01
The ALSA Board of Directors met in Pittsburgh on June 29 and 30, 2001. Friday's meeting was an informal discussion of the various agenda items. The meeting began at 8:00 AM and was adjourned at 8:00 PM. All members were present.
Jeff Jones gave the Treasurer's Report and reported that the audit is complete and will be posted on the web site and in the next issue of Showring. The 2002 budget was determined with input from all board members.
The highlight of Friday's meeting was the presentation of ALSA'S new computer system by Cheryl Ryberg, ALSA'S Executive Secretary, and Grant Miller of Miller & Associates. Everyone was extremely impressed by the new system's dimensional aspects, its capability to perform the numerous tasks required to create and maintain accurate records for the membership, and the ease at which information can now be posted to the web site. Cheryl and Grant were both highly praised for their work and for designing a system that will take ALSA into the future.
The informal discussion meeting continued on Saturday, June 29, 2001, at 8:00 AM with the formal board meeting starting at 2:00 PM.
ALSA Board Meeting - Saturday, June 30, 2001
Ray Howard called the meeting to order at 2:00 PM, EDT. All Board members were present.
Dwayne moved, Jeff seconded approval of the minutes of the May 15, 2001 board meeting. Motion carried.
Dwayne moved, Jeff seconded approval of the May 29, 2001 meeting as amended. Motion carried.
Ray Howard stated the June 1, 200l meeting was illegal and declared the meeting null and void. However, allowed it gave notice for motion to rescind so a two-thirds vote would not be required. See attachment.
Jeff moved, Paige seconded to rescind prior motion of the May 29, 200l meeting. Jeff, Paige, Polly and Dick voted yes. Dwayne, Carol and Ray voted no. Motion carried.
Dick moved, Polly seconded that the formats for Advanced Judging Clinics and Combined Llama Show Clinics and Beginning Judges Clinics be approved. Motion carried.
Dwayne moved, Dick seconded to accept the protest committee's recommendation and that the president contact the appropriate parties. Motion carried.
Carol moved, Dick seconded that the following judges committee recommendations be approved:
· Recertify Simon Zadina as a Level II Judge with a restriction of 150 animals per show
· Certify Kim Yates as a Level I llama judge
· Alaine Byers be hired to judge the youth and performance classes at the Buckeye Regional. Although Alaine was not on the approved regional judges list, the regional show superintendent has been unable to find another approved judge.
· that a beginning llama clinic be held at Jeff and Sandra Jones on 4-20-02 with Hank Kauffman as the instructor and John McCullough as an apprentice instructor.
Motion carried.
The judges committee's recommendation that youth and performance judges need to complete an advanced clinic was sent back to the judges committee for further clarification.
The Youth Committee is working on a recommendation for age categories for youth exhibitors and will send the recommendation to the Judges Committee, Show Management Committee and the Planning and Policy Committee.
Jeff moved, Dwayne seconded that each regional show be given $2000 to increase regional premium money at the regional shows. Motion carried.
Carol moved, Paige seconded that the following committee chairs and members be approved.
Alpaca Committee - Mary Reed, Chair, Members: Ana Romanik, Peg Stephens, Debbie Shellabarger
Education - Connie Kauffman, Chair
Elections - Lougene Baird, Chair, Members: John Beacham, Bobra Goldsmith
Ethics - TBA
Fiber - Karen Kinyon & Sharon Beacham, Co-Chairs, Members: Jenny Deters, Lucreda Hutton, Susie Smithers, Elena Stamberg
Grand National - Hank Kauffman, Chair, Members: Jim Atkinson, Carol Ann Tallmon, Maggie Schuler, Marilyn Nenni, Terry Duespohl
Handbook Revision - Gail Woodsum
Judges Committee - Virginia Christensen, Chair, Members: Mary Beth Hartsough, Darlene Vaughn, Hank Kauffman, Penny Flick Davidson, Lorraine Guyn, Mary Reed
Membership - Quincy Sittingdown, Chair, Members: Tom Riley, Bill Safreed, Niki Kuklenski Anderson
Nominating Committee - Shawn Norman, Chair (Central), Members: Pam Clark (Western), Mike Gerkin (Buckeye), Kim Albright (Eastern), Helen Farley (South Eastern), Mary Jo Miller (Great Lakes), Larry Steffel (Central)
Performance Committee - Donley Gardner, Chair, Members: Lougene Baird, Barb Flinn, Simon Zadina, Ron Shinnick
Planning and Policy - Jerry Miller, Chair, Members: Margo Unzicker, Tracy Pearson, Lorraine Guyn, Steve Berry
Protest - Darlene Vaughn, Chair, Members: Virginia Christensen, Jerry Miller, Mike Bradford, Becky Randall, Beth Myers
Publications - Robin Oaks, Cathie Kindler
Regional - Marilyn Nenni, Chair, Members: Phil Feiner, Shawn Norman, Marilyn Milton, Sandra Payne, Linda Fix, Mary Reed, Susan Wheeler
Show Management - Becky Randall, Chair
Youth - Linda Wunce, Chair
Motion Carried.
Paige moved, Jeff seconded to award two Tony Rollins Youth Scholarships of $1500 each. Motion carried.
Dick moved, Jeff seconded to approve the proposal of Fresh Aire Productions, Inc. to support their video production titled "What do you do with a Llama?" with advertising in Showring in return for a percentage of generated sales from the ads. Motion carried.
The Membership Committee is going to work with all committees to put a membership survey together hopefully in time for the Grand National Show.
Carol moved, Dwayne seconded that Showring be published quarterly starting with the January 2002 issue.
Discussion was held regarding Llama Banner's generous offer to Hank Kauffman, Grand National Chair, to publish all National Top Ten winners in a timely fashion and to provide advertising coupons to grand and reserve champions.
Jeff moved, Carol seconded that the ALSA Attorney serves the board by board approval and that individual contact will be only verbal for clarification. Motion passed.
Jeff moved, Paige seconded that the audit be approved. Motion carried.
Jeff moved, Paige seconded that the 2002 budget be approved. Motion carried.
The policy on the board members' interaction with the ALSA Office was discussed. General directions to the Executive Secretary will come from the Board President and financial directions will come from the Board Treasurer.
Committee Chairs should send any corrections to the Handbook to Gail Woodsum before August 31 for approval at the September meeting.
The next scheduled meeting of the ALSA Board will be September 11, 2001 at 8:00 PM, EDT. Agenda items are due to the office by August 10.
Dwayne moved, Jeff seconded that the meeting be adjourned. Motion carried. The meeting was adjourned at 3:00 PM, EDT.
Respectfully submitted
Carol Hicks, Secretary
Having dinner in Pittsburgh. From left to right, Board members Dick Sheehan, Jeff Jones, Ray Howard, Executive Secretary Cheryl Ryberg, Board member Carol Hicks, and Cheryl's husband Bob Ryberg.
Enjoying the view of Pittsburgh, from left to right President Ray Howard, Dick Sheehan, Cheryl Ryberg, Jeff Jones, Carol Hicks.
The Board of Directors meeting
