Minutes of the Meeting of the ALSA Board of
Directors
October 17, 2000 by teleconference
MINUTES OF THE BOARD OF DIRECTOR'S MEETING
October 17, 2000 by teleconference
The meeting was called to order by President Ray Howard at 8:05 p.m.
Present were Ray Howard, Paige McGrath, Polly Schofield, Jeff Jones, Carol
Hicks, Joanne Shook and Carol Ann Tallmon.
The minutes of the September 12, 2000 meeting were reviewed and approved
with corrections. Jeff moved, Carol Ann seconded; motion carried.
The General Managers report indicated as of October 16, 2000 there were
2,612 memberships, 3905 members, 698 Youth members and 5,912 llamas Recorded
.
Treasurers Report: Jeff stated that ALSA is in the midst of a big
change-over, plus Regionals and nationals; it would be difficult to bring in
an auditor now and accomplish anything. Suggested that we take the books
for 2000 directly to an auditor after 12/31/00 for the audit. There is no
advantage to doing it at this point, as it would hinder the operations of
the office. Polly moved and Joanne seconded that we delay any audit
until
after 12/31/00 and then arrange for an exit audit. Motion carried.
Judges Committee: Due to health reasons, Donna Dickson, Level I ALSA
Judge
who is due to recertify at the end of this year, requests an extension
of
her judging license until the first available Advanced Llama Clinic in
2001. This recommendation includes no acceptance of any judging
assignments
until she successfully completes an Advanced Llama Clinic.
Due to business commitments, Basil Marshall-Inman, Level II Llama Judge who
is due to recertify at the end of this year, requests an extension of his
judging license until the first available Advanced Llama Clinic in 2001.
This recommendation includes no acceptance of any judging assignments
until
he successfully completes an Advanced Llama Clinic.
The following Apprentice Judges have completed their requirements and are
asking to be certified as Youth & Performance Judges. Their files have
been
reviewed and are in order with good apprentice evaluations.
Mike Haumschild Youth & Performance Judge
Donley Gardner Youth & Performance Judge
Carol moved and Joanne seconded that the recommendations be approved.
Motion carried.
Election Committee: Jeff moved and Joanne seconded, that Bobra Goldsmith &
John Beacham be appointed to the Election Committee. The motion carried.
Jeff noted that the membership must be paid by Dec 31, 2000 in order to vote
or to be nominated. and stated that this should appear on the membership
renewal form and on the election material including the ballot.
Handbook Committee: Polly reported that some proposed changes are being
sent to the Handbook Committee Chair Cris Jennings. She asked that the
Board Liaisons remind their committees that any proposed changes are due by
October 25. The Board should receive these changes by November 1 so they
can be reviewed at the November board meeting.
Ethics Committee: ALSA Member Joan Mellott has been observed selling
llamas
weaned at 2 months and bottle babies at ALSA sanctioned shows. Jeff
moved
and Carol Ann seconded that the Ethics Committee send a letter to
Mellott
ordering them to cease selling these animals at ALSA Shows. A letter
will
also be sent to show superintendents on the East Coast alerting them to this
situation. Motion carried.
Note: Propose adding a rule in the handbook: crias under 5 months
of age
shall not be sold at ALSA Shows.
Youth Scholarship: Applications are in and have been distributed to the
Board. Board members are to send a list of their top 10 candidates, in
order from 1 to 10, to Paige no later than 23rd of October. Those
selected
will receive their awards at the Nationals.
There was brief discussion on Regionals premium monies. The matter will
be
turned over to the Regional committee for their input and recommendations.
Old Business:
Executive Secretary Report. Carol Ann moved and Carol seconded that
Cheryl
Ryberg be selected for the position of Executive Secretary. The
motion
carried with Paige abstaining from voting. A letter will be sent
from Ray
to each of the applicants advising them of the selection and thanking them
for their interest. A contract will be written by Carol, Ray & Jeff.
Carol
will send copies of the original contract to all board members.
Carol Ann moved and Carol seconded that ALSA pay 100% of Cheryl's
transportation, motel & $35.00 per day for meals for up to three days for
training at the ALSA office in Kansas City. A Non-disclosure and
Confidentiality Agreement are to be signed before any training takes place.
Non-compete clause for three years after termination will also be signed.
Motion carried.
AOBA: Carol moved and Carol Ann seconded that discussion on AOBA be tabled
until the Nationals. Motion carried.
There was discussion regarding the alpaca judges clinic being held in
December. Carol noted that the Fleece Judging portion of the clinic was
never approved by the board and that beginner and advanced judging clinics
are not to be combined. The board was in agreement that costs should be
kept to a minimum and the clinic should at least pay for itself.
Jeff moved and Carol Ann seconded that Ray send Susan a letter stating that
no clinics are to be held without approval from the ALSA Board. ALSA
will
not fund these clinics unless they go through the proper channels.
Carol,
Jeff, Joanne & Paige, and Carol Ann voted yea; Polly abstained. The
motion
carried.
New business:
Carol moved that the fiber committee be put back into the judges committee.
Carol Ann seconded. Carol, Carol Ann voted yea, Joanne, Jeff, Paige and
Polly voted no. The motion failed.
Jeff moved that the discussion of the fiber class and committee be moved to
a later date. Joanne seconded. Motion carried.
Carol Ann moved and Jeff seconded that Foreign memberships in ALSA other
than Canada should be increased to $55.00 due to expense of overseas
mailing. Motion carried.
It was also noted that the cost of any show sanctioning overseas (other than
Canada) should be increased. This will be revisited at a later date.
Jeff reported that the costs of ILA conference calls are pro-rated on a
percentage basis with ILR and AOBA paying the largest percent.
ALSA's
percentage is lower. Jeff moved and Carol Ann seconded that ALSA pay
$35.00
every other month toward these calls. Motion carried.
The next Board meeting will be held at the Nationals on Thursday
November
9 at 1:00 p.m. and Friday November 10 at 10:00 a.m..
Board members were reminded to send in their registration form for the
National conference but to not include the registration fee.
Jeff moved and Joanne seconded that the meeting adjourn. Motion
carried.
The meeting adjourned at 10:06 p.m..
Respectfully submitted:
Polly Schofield, Secretary
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