Minutes of the Meeting of the ALSA Board of
Directors
January 7, 2003
ALSA Board Meeting January 7, 2003
Members Present: Dick Sheehan; President, Mark Smith;Vice President,
Deb Yeagle;Secretary, Jeff Jones; Treasurer, Dwayne Flynn, Carol Ann
Tallmon, Nicki Kuklenski, Directors. Also Present was Cheryl Ryberg,
ALSA Executive Secretary
Called to order 8:00 PM
December minutes were approved by email after a final review.
The Treasure's report was not complete pending final bills from the
Nationals.
The Executive Secretary's request to have an addendum to her 2003 contract
was withdrawn.
There was a motion by Jeff and a second by Carol Ann for three thousand
dollar upgrade for the software and maintenance. The motion carried.
There was a discussion to make some of the web site more user friendly.
Youth Records were sent out by the end of September.
Old Business:
There will be a face to face in Kansas City on March 6-9. We need a
budget from each committee to include conference calls, long distance
and mailing.
Judges committee investigation is moving ahead with a January 20th deadline
to report to the board.
There was discussion of the motion to have a 3 year team limit for the
judges committee that was passed by the BOD in December The existing
rule book already provides for the term limits. Part 2. Sect. 1,B,2,
All committee members will serve a term for a period of one year starting
April 1st. There was a motion to rescind the term limit for committees
passed last month made by Mark and seconded by Carol Ann. Motion passed
with Jeff opposed.
The board wants to see a written procedure for the entire criteria that
the committee operated under. Criteria as to how a judge moves up and
what it takes to qualify as a level one, level two and level three judge
with any exceptions.
COMMITTEE REPORTS
Alpaca committee has no report.
The motion was by Jeff from the Education committee to have a beginning
clinic at Ester Sue Sykes 5963 Fruitland Road. Marysville Ca. 95901
for April 12,13,14., seconded by Deb . Motion carried.
We now had hard copies of the files and are recreating the files . Connie
is sending Barb Harris and Niki the CD file and they are trying to get
the information from them for the education committee.
Elections committee is working on procedure for elections and counting
the ballet. A motion to have a CPA count ballot by Dwayne and seconded
by Jeff. Motion carried. The election committee will get bids on CPA's
for the counting.
Ethics no report.
Fiber had send a letter to the board thanking them. We have three clinics
on the books. We are moving forward with getting fiber show and clinics.
National committee report. We are still having problems with a facility
with the electrical fees charged. The committee is tasked with deciding
how large the for sale signs are on the stalls and to decide if it is
appropriate to allow breeding in the barn . They will come back to the
board with the recommendation. The national committee will be resubmitting
the 2 performance judges for the national show.
Handbook revisions are in the process and on time. Target is end of
Feb. Gayle was asked to come up with a one page list of the significant
rule changes to be posted to the web site and included in show packets.
The showmanship class is an optional class with points. The animal age
requirements will become uniform thru out the hand book so that people
understand when an animal moves into the next age bracket. The show
packet will be updated to reflect the age example on pg 29 C. 4.d.
Judges committee . Mark moved to recertify Deb Yeagle level 3 with 250
animal restriction, recertify Laura Lee Crawford as level 3 for a period
of 3 years, recertify Lavona Fercho as a level 3 judge for a period
of 3 years,reinstate Dale Peterson as a level 2 llama judge for a period
of 3 years, reinstate Cathy Peterson for a level 2 llama judge for a
period of 3 years. Second by Dwayne . Motioned passed.
Membership no report
Nominating procedure changes would require a bylaw change that would
need to be voted on at the next election. The BOD will be working on
the wording based on committee recommendations. Nominating petitions
will be posted by the first of March on the website and in the February
Showring. Budget estimates for the elections is a dollar per voting
member.
Performance Carol Ann made a motion to have Niki put a driving tape
together for use with the judges training, Seconded by Jeff and Motioned
passed. Jim Atkinson says the Pleasure Driving will be inside and occur
after the opening ceremonies at the 2003 National. A request to add
Obstacle Driving at the Grand National was tabled until the next meeting.
Proposal for another performance award title in the system was tabled
for the next board meeting. A motion was made by Jeff for Polly Huggins
to be the Chair of the performance Committee and for Larry Lewellyn
and Wally Baker to be added to this committee. Seconded by Carol Ann,
motion passed. There was a request of form a sub committee for driving
under the performance committee. Niki will get back to the board at
the next meeting with who the members are. It was suggested that a sub
-committee be formed to do the obstacles for Nationals and Jeff will
talk to the National Committee and report at the next meeting.
Linda Chatteroy and Roxanne Bachle's request to be allowed to attend
the 2003 nationals was turned down.
Planning and Policy had not report.
Publications . We have had good reports about the quality of Showring.
We will be establishing what information needs to be in every issue
of the Showring so all mandatory things are covered in each issue. If
any mandatory item is to be left off it will require prior BOD approval.
Regionals: A 1000.00 check was received from Susan Grey to go towards
the Regionals The BOD sends a great big thank you from ALSA. Suggestions
to split yearling class and entering the wool division from where they
qualified for the year were discussed. The board decided to leave the
western regional where it is now located. The regional committee should
be looking into requests for regional show changes and making recommendations
to the BOD based on member input as well as financial considerations.
Show management committee with Patti Fischer chair send a show sanctioning
packet for superintendents. It is very well done and will be very helpful
to show managers. The packet was approved for use and will be sent in
all new show packets.
Youth Committee; There can't be more than 7 on the committee but other
volunteers can be used in a sub-committee role.
New Business
The BOD liaison will visit the ALSA office is Feb 12 to the 15th. This
visit will be to get an overview of ALSA Office procedures and provide
information for the renewal of the 2004 executive secretary contract.
Magnifier s 's ILR registration has changed to crossbreed and the office
is looking up shows and changing the points and placements. Animals
will be identified that will move up.
A motion was made by Jeff and seconded by Mark to change the rules
show eligibility. Motion passed. The approved changes are posted below.
Revisions to Part 3. ELIGIBILITY FOR LAMA SHOWS
Section 1. Lama Shows
1..Lamas.
All breeding llamas 5 months and older entered in approved classes,
with the exception of Youth Classes, must be registered or have passed
screening in the Llama Division of the International Lama Registry (IL:R)
or the Canadian Livestock Record Corporation(CLRC). Non-Breeder llamas
do not have to be registered or have passed screening with the ILR or
the CLRC. If Non- Breeders are not registered and wish to be in the
ALSA award system and whish to show in halter, they must show in the
adult Non-Breeder halter class.
Motion to go into executive session was made by Carol Ann and seconded
by Dwayne. Motion passed
Motion was made to go out of executive session . Motion passed.
.
Tracking of communications by the BOD . The procedure for all formal
request that come in is to send them to all board members and then forward
to the appropriate committees for their recommendations. The member
will be notified of the process along the way. A chart that outlines
this procedure will be put on the web site and be in the next issue
of show ring.
The next meeting will be the 4th of February
Motion to adjourn was made by Jeff and seconded by Carol Ann. The motion
passed.
Respectfully submitted,
Deb Yeagle, ALSA Board
Secretary
Back to
ALSA
