Minutes of the Meeting of the ALSA Board of
Directors
March 15-17, 2002
ALSA Board of Directors Meeting
The ALSA Board of Directors met for a face to face meeting March 15
- 17, 2002 in Columbus, OH. Members present: Ray Howard, Dick Sheehan,
Dwayne Flinn, Sandra Wickham, Jeff Jones, Mark Smith, Carol Ann Tallmon.
Also present was ALSA Exec. Secretary Cheryl Ryberg.
President Howard presented a new Policy and Procedure Handbook, a copy
will be kept at ALSA Headquarters.
Discussion was held concerning the keeping of the corporate book in
addition to keeping minutes and requirements of corporate records, Vice
President will keep copies in CD form of the ALSA Database at minimum,
on a yearly basis.
Committee Chairs from all Committees need to ASAP get copies of all
of their working information, all manuals and working software, to the
ALSA Office to be stored in ALSA safety deposit box in disc or CD format.
Each committee will in the future send this information thereafter by
the end of each quarter.
Committee Reports
Election Committees: Dwayne Flinn will be the new Board Liaison
Show Management: Carol Ann Tallmon will be the Board Liaison and Patty
Fisher will be asked to Chair.
Fiber Committee: Requested corrections made to the handbook, they will
submit concerns of previous errors. Suzie Smithers will be the new chairman.
Grand National: Jim Atkinson has been appointed chairman.
Handbook Committee: Suggested changes must be in by May 1st by request
of the BOD Liaison, Ray Howard, and be submitted to Gayle Woodsum. All
liaisons are asked to review the descriptions of the committee's duties
that are listed in the front of the handbook for review for new handbook.
Judges Committee: Submitted approval of Gayle Woodsum to be certified
as a Llama level II judge. Also submitted was new criteria for judges
who would be eligible to be Head Judge at a Regional and/or National
Show.
Youth Committee: Mark Smith BOD Liaison requested resumes for the position
of Chairperson. Cathy Sheeter has been chosen for Chairman. Awards were
discussed for youth high point winners. Mark will submit proposal after
additional research.
Membership: Sandy Wickham BOD liaison submitted Carolyn Myers as the
Committee Chair.
Nominating: Many nominations are coming in for the 2 seats on the Board.
Ballots will be sent to the membership the 2nd week in May.
Dick Sheehan discussed pack trials, a packet of recommendations will
be sent to the performance committee.
President Howard presented a copy of signed contract with Carol Hicks
for Showring Publisher.
Questionnaire temporarily tabled.
Cheryl will check on the cost for making the Membership Directory in
a 6 ring binder. Renewed memberships in subsequent years will then be
sent the updated membership filler sheets. Plans are for the new directory
to be mailed in mid-April.
Changes for the Tony Rollins Scholarship were discussed. Proposed changes
are:
*Must have an ALSA Youth Membership.
*Must be a current High School Senior.
*Scholarship winners have up to 5 years after high school graduation
to have funds distributed to the college of their choice.
The Youth Committee will be consulted for final details.
In an attempt to encourage members in 2003 to get their membership
dues paid by March 1st or a surcharge will be attached. Membership will
remain at $35 but if paid after March 1 dues will be $45. Judges dues
will remain $20 if paid before January 1st, after that they will pay
$30 for renewals.
BUDGET 2001
Grand National $114,100
Regionals 166,000
Alpacas $300
Education $1000
Election 1,500.
Ethics 300
Fiber 300
Finance and Budget 200
Handbook 500
Judges 300
Membership 500
Nominating 300
Performance 500
Planning and Policy 800
Protest 200
Regional Committee 300
Show Management 500
Youth 300
Publication Committee 300
ALSA Headquarters 81,500
Office Supplies 1,000
Showring Publisher 4,500
Legal and Professional 5,000
Postage Meter 240
Printing 150.
Software Development 5,000
Banking fees 6,000
Board Expenses 20,000
Telephone 6,000
Membership 20,000
Insurance 4,000
Jeff moved and Carol Ann supported to accept minutes of February 12th.
Motion carried.
Dwayne moved and Sandy supported to accept treasurer's report. Motion
carried.
Motioned made to add an increase of $1,175 to each Regional Show for
additional premium moneys to be used towards 5th and 6th place in every
class, made by Jeff, seconded by Mark. Motion carried
Moved by Mark, seconded by Jeff to accept new committee chairs: Cathy
Sheeter for Youth, Suzie Smithers for Fiber, Carolyn Myers for Membership
and Patti Fisher for Show Management as well to confirm existing Committee
Chairs. Motion carried.
Jeff moved, Carol Ann seconded that Dwayne become temporary BOD liaison
to the Election Committee. Motion carried.
Dwayne Moved that we accept the contract for the Executive Secretary,
Carol Ann Seconded. Motion Carried
Proposal received from Donoly Gardner, regarding qualifying for Grand
National and Regional to be referred to National and Regional Show Committees.
Proposal was also made by Donley Gardner to change the name to the American
Lama Show Association. The Board has discussed and ultimately rejected
this proposal due to corporation considerations. Donley also proposed
a show exhibitor questionnaire designed to upgrade the quality of shows,
in general. The exhibitors will return the questionnaire to the office.
These letters have all been referred to appropriate committees.
Mark Smith moved that we accept the resignation of Hank Kauffman, replace
him with Jim Atkinson as GN Committee Chair and Supervisor of the Grand
National. A letter to be drafted to Hank Kauffman with copies sent to
the Grand National Committee.
Dick Seconded. Motion Carried.
Dwayne moved and Jeff seconded to accept new logo and to have it registered.
Motion Carried.
Motion made that there be no data transferred electronically from the
ALSA Office without Board approval, made by Sandy, Seconded by Dick.
Motion carried.
Memorial monies to honor members that have passed on during the year
to be contributed to the Tony Rollins Youth Fund, yearly in the amount
of $1,000. Money to be deposited the first of December. Dwayne moved,
Carol Ann seconded. Motion carried.
Sandy moved, Dick seconded that Carol Hicks be hired as a temporary
ALSA office consultant for $15/hr with a maximum salary not to exceed
$1,000. Carol will assist in implementing new programs.
Carol Ann moved, Dwayne seconded to appropriate $5,000 for advertising
ALSA in select publications. Motion carried.
Jeff made the motion, Mark seconded that Gayle Woodsum be approved
as an ALSA Llama Level II judge. Motion Carried.
Motion by Jeff, seconded by Carol Ann that two tape recorders (one
for the Exec. Secretary and one for the BOD Secretary) be purchased.
They will be used to record BOD meetings. All tapes shall be saved for
a period of one year.
Discussion on changing the wording in the handbook on Level I Shows
to read that the Open Obstacle Class be optional to encourage new shows
that offer halter only classes. There are already performance, youth
and fleece only shows. Mark moved and Sandy seconded. Motion carried.
The next BOD meeting will be by teleconference on May 7, 2002 at 8
P.M. Eastern.
Jeff moved Dick seconded that this meeting of the ALSA Board of Directors
be adjourned. Carried.
Respectfully submitted,
Mark Smith, ALSA Board
Secretary
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