MINUTES OF THE ALSA BOARD OF
DIRECTORS
MEETING MARCH 9, 2004
Present
Dick
Sheehan, President
Dwayne
Flinn, Vice President
Jeff
Jones, Treasurer
Carolyn
Myers, Secretary
Carolann
Evans, Director
Sandy
Wickham, Director
Niki
Kuklenski, Director
Cheryl
Ryberg, Executive Secretary
CALL TO ORDER
Motion
made by Jeff Jones to approve the January minutes as written.
Seconded
by Sandy Wickham. Following a vote the
motion carried.
Treasurer's Report
Checking
Account $ 52,975.03
Investment
Account 54,387.79
Scholarship 9,661.85
$117,024.67
It
should be noted that there is $14,832 more income this year than at
the same
time last year. Expenses are $7042 less
than at the same time
last
year. The most notable increases are
that membership has increased
by
$13,676 and recordings have increased by $1955.
Motion
made by Dwayne Flinn to approve the treasurer's report.
Seconded
by Carolyn Myers. Following a vote the
motion carried.
Executive Secretary's Report
116
shows registered for 2004
97 new
members
1733
total memberships, including youth, lifetime and adult
In the
first seven shows this year 423 more animals were shown.
There
have been 182,574 hits at the ALSA website, averaging 7000
hits per
month during the last two months.
The
executive secretary discussed with the magistrate fees to be charged
for
returned checks. Received advice that a
reasonable fee could be
charged;
however, there must be notification posted that a fee will be
imposed. Suggest posting to the ALSA website, and
adding to the handbook,
that a
$25 fee will be levied for any checks returned NSF (insufficent funds).
The
executive secretary suggested the following wording be placed on a
colored
sheet that will be mailed out to regional
and national qualifiers:
"ADULT & SHOWMANSHIP
CLASSES: IF YOU OR ANY
ANIMAL IN A HALTER OR PERFORMANCE
CLASS HAS
PARTICIPATED IN ANY SHOW AFTER
AUGUST 1, 2004,
THAT DOES NOT SHOW UP ON THE
ENCLOSED REPORT,
PLEASE REFER TO THE FOLLOWING:
"1. Qualifying cards are no longer being used. The honor
system will be used this year.
"2. To find out if you have qualified for regionals at any show
after August 1, 2004, please refer to
the following:
A.
1st through 3rd placement in a class of any size.
B.
Placement as 4th in classes containing over 15 animals
or placement as 5th in classes over 25 animals.
"3. To find out if you have qualified for Grand National at
any show after August 1, 2004, please
refer to the
following:
A.
Placement as grand or reserve in any division.
"If the show where you
qualified is not on your sheet, please mark the
show name where you qualified on
your Regional/National entry.
"PLEASE BE EXTREMELY CAREFUL
BECAUSE ANY ENTRIES
THAT HAVE NOT QUALIFIED IN
ACCORDANCE WITH THE
ABOVE GUIDELINES MAY BE DISQUALIFIED
AFTER THE
EVENT.
"If you have any questions
regarding this process, please contact the
ALSA office by fax, phone or
email."
Old
Business
A. Communications
1.
Correspondence via email was received
from Joe
Payne and Kenneth Forster
regarding the ALSA
financial report. The 2003 and 2004 ALSA books
are at the auditor's. This report will be posted to
the web site following the completion of the audit.
2.
Correspondence via email was received from Joe
Payne and Larry Llewelyn regarding the
standing
rules. President Sheehan
contacted the ALSA
attorney who advised that the rules were previously voted
on by the membership and a
change is unnecessary.
3.
Correspondence received from Fran Soukup expressing
concern over conflicts in Advanced Judging Clinics. She
was contacted by Sandy Wickham and the issue was
resolved.
4.
Correspondence received from Kristi Murdock
regarding the requirement for ILR registrations.
President Sheehan advised her that the
information
had been in the handbook for over a year.
5.
Correspondence received from Taylor Wensel expressing
a concern that more than one animal be used for youth.
The letter was sent to the Youth Committee for a response.
6.
Correspondence received from Bill Amidon, President of
ORVLA, regarding increase in youth fees. President
Sheehan will respond.
B. Budget
Category Budgeted
Amount for 2004
Alpacas $ 3,000
Banking/NSF
& CC fees 6,000
BOD
expenses 14,500
Directory 12,500
Education 300
Election 2,200
Ethics
300
Fiber
700
Finance/Budget 500
Grand
National 150,000
Handbooks 5,000
Insurance 6,000
Judges 10,100
Legal/Professional 8,500*
Membership 5,000
Membership
Committee 300
Nominating 300
Office
contract 81,500
Office
supplies 1,000
Office
travel
1,500
Performance 1,500
Planning/Policy 300
Postage 4,000
Publication
Committee 500
Regionals 100,000
Regional
Committee 1,200
Show
expenses 17,000
Showring
expenses 6,500**
Showring
publisher 4,200***
Software
development 3,000
Suri
Committee 200
Telephone 7,000
Website 2,000
Youth
Committee 550
Miscellaneous 1,000
Carryover
from 2003 office contract
paid in
2004 14,295
TOTALS
(minus carryover for office
contract
2003, paid in 2004) $
456,350
*$500
for the attorney; $8000 for the CPA (audit & tax return).
**Prepaid
advertising held by ALSA, to be paid to Able Publishing.
***$2000
paid to Gayle Woodsum in 2004; $2200 to be paid to
Able
Publishing per contract for mailing of Showring (2 issues
only).
Motion
made by Niki Kuklenski to approve the 2004 Budget. Seconded by
Jeff
Jones. Following a vote, the motion
carried.
C. Protest Committee recommendations
1.
Protest regarding Darlene Vaughan was not upheld; however,
there were some recommended changes made
for the working
in the handbook.
Motion
made by Dwayne Flinn to accept the Protest Committee's
recommendation. Seconded by
Sandy Wickham. Following a vote,
the
motion carried.
2.
Protest regarding Jeff Jones was not upheld.
Motion
made by Dwayne Flinn to accept the Protest Committee's
recommendation. Seconded by Sandy Wickham. Following a vote,
the
motion carried.
New Business
A. Member request for disciplinary
action regarding a member of
the Board.
The board discussed the request and
agreed that no action
was necessary. President Sheehan will respond to the member.
B. ILR Focus Group
The ILR is forming a group to come
up with a report at their
annual meeting regarding ways to
enhance the use and
appreciation of llamas. President Sheehan was contacted to
represent ALSA.
Motion
made by Jeff Jones for President Sheehan to attend the focus
group. Seconded by Dwayne Flinn. Following a vote, the motion
carried.
(Note: A phone conference between ILR and the ALSA
Board will
be delayed until after elections and a new
board is seated.)
C. Executive Secretary's Contract
Motion
made by Sandy Wickham to approve Cheryl Ryberg's
contract. Second by Carolyn Myers. Following a vote, the
motion
carried.
Committee Reports
Alpaca
Committee
No Report
Education
Committee
President Sheehan will notify the
Education Committee that
they will handle show clinics while
the Judges Committee will be
scheduling judging clinics in the
future.
Election
Committee
The chairperson of the Election
Committee has requested to
use Mark McColl, CPA, to count the
elections again for the
upcoming election.
Motion
made by Jeff Jones to use Mark McColl.
Seconded by Carolann
Evans. Following a vote, the motion carried.
Ethics
Committee
The Ethics Committee is in the
process of writing an article
for Showring.
Fiber
Committee
The Fiber Committee will be working
with Jim Atkinson regarding
a fashion show to be held at the
Grand National banquet.
Lee Ann King is putting together a
list of all fleece judges that
need to be recertified.
Finance
& Budget Committee
Jeff Jones made a motion to accept
Tom Parsons as the head of the
Finance & Budget Committee. Seconded by Dwayne Flinn.
Following a vote, the motion
carried.
Grand
National Committee
The following judges have been
selected by the Committee for
Grand National:
Halter
Lora Crawford
Penny Davidson
Cathie Kindler
Performance
Alaine Byers
Lorraine Guyn
Mike Haumschild
Motion
made by Sandy Wickham to approve the selected judges. Seconded
by Dwayne Flinn. Following a vote, the motion carried.
Handbook
Committee
No Report
Judges
Committee
A.
2 beginning fiber clinics are scheduled for Colorado. Anyone
interested can check the web site for
details.
B.
An Advanced Judges Clinic is scheduled in Wisconsin. Anyone
interested can check the web site for
details.
C.
The handbook procedure for planning and scheduling clinics
will be followed, with the judges
committee handling judges
clinics.
D.
The Judges Committee is currently conducting an investigation
of a complaint that has been filed. They will make their
recommendation before the next board
meeting.
Motion
to approve the Judges Committee recommendations made by
Jeff
Jones. Seconded by Sandy Wickham. Following a vote, the motion
carried.
Membership
Committee
Committee chair and Board liaison
will meet in Oklahoma City
to discuss plans for the new
committee. Committee chair is
Pam Jensen from Wisconsin. Thomas Rothering from Plant
City, Florida, is the committee
member from the Southeast
Region; Ron Anderson from Ft. Worth,
Texas, is the committee
member from the Central Region;
Jayne Hopkins from Happy
Jack, Arizona, is the committee
member from the Rocky Mountain
Region.
Motion made
by Niki Kuklenski to approve the new committee members.
Seconded
by Carolann Evans. Following a vote,
the motion carried.
Nominating
Committee
The Membership Committee recommends
that Trish Brandt-Robuck
be accepted as a member of the
Nominating Committee
Motion
made by Sandy Wickham to accept the Membership Committee's
recommendation. Seconded by Dwayne Flinn. Following a vote, the
motion
carried.
Performance Committee
The Performance Committee recommends
Kate Otey to be the
chairperson. The Committee is discussing alpacas in pack
classes
and will have a recommendation soon.
Motion
made by Dwayne Flinn to accept the Performance Committee's
recommendation. Seconded by Jeff Jones. Following a vote, the motion
carried.
Planning
& Policy Committee
The Committee is working with the
ALSA attorney and the
parliamentarian regarding
clarification between the bylaws
and the standing rules.
Protest
Committee
No new protests.
Publication
Committee
Motion made by Carolann Evans
to accept Tami Lash as the chairperson on the Publication Committee. Seconded by Carolyn Myers. Following a vote, the motion carried.
Regionals
Committee
A.
The date for the Western regional show has been changed
to October 23th & 24th. They have requested a conference
call, which was approved by the Board.
B.
The Committee requested a half page ad in Showring again.
Sandy Wickham will contact Able
Publishing and advise
them that Regionals should
receive a free-of-charge ad.
C.
Bill Schultz and Kathy Brooks, show superintendents for
the Great Lakes Regional show have
requested a decrease
in stall fees for participants who
provide their own panels.
Participants who do not provide
panels will be charged the
normal stalling fee.
D.
The Southern regional show has changed locations. The new
location will be listed on the web
site.
Motion
made by Sandy Wickham to accept the Regionals
Committee recommendations. Seconded by Dwayne Flinn.
Following
a vote the motion carried.
Show
Management Committee
No Report.
Youth
Committee
A recommendation was made to
reconsider the $30 youth
nonmember fee and charge only the
$25 membership fee.
The Board agreed this was already an
option that was
offered.
Suri
Committee
No Report
Motion made by Jeff Jones to adjourn. Seconded by President Sheehan.
Following a vote, the motion carried.
THE NEXT BOARD MEETING IS SCHEDULED FOR MAY 11th, 2004,
AT 8:00 PM EASTERN STANDARD TIME.
Respectfully submitted,
Carolyn Myers, Secretary