MINUTES OF THE ALSA BOARD OF DIRECTORS

MEETING JUNE 22, 2004

 

 

 

Present

 

            Dick Sheehan, President

            Jeff Jones, Treasurer

            Carolyn Myers, Secretary

            Carolann Evans, Director

            Sandy Wickham, Director

            Cheryl Ryberg, Executive Secretary

 

Absent

 

            Dwayne Flinn, Vice President

            Niki Kuklenski, Director

 

Also Present

 

            Debi Garvin, Newly-Elected Director

            Joe Payne, Newly-Elected Director

 

CALL TO ORDER

 

            Motion made by Carolann Evans to approve the May minutes as written.

            Seconded by Jeff Jones.  Following a vote the motion carried.

 

Treasurer's Report

 

            Checking Account                  $   42,097.31

            Investment Account                  54,623.43

            Scholarship Account                    9,661.85

 

                                                            $ 106,382.59

 

            Finalized audits for 2002, 2003 and 1st quarter of 2004 have been posted

            to the ALSA website.

 

            Motion made by Carolann Evans to adopt the Treasurer's Report.

            Seconded by Sandy Wickham.  Following a vote the motion carried.

 

Executive Secretary's Report

 

            Membership directories have been desktop published, printed, packaged,

            stamped and mailed.

 

            420 new members have been processed in 2004.

 

            64 shows have been reported to date, with a total of 9182 animals shown.

            This is 25 less than the same shows last year, a decrease of .0023%

 

            16,477 animals now have ALSA or "NA" numbers and are recorded in

            the ALSA database.

 

            There have been 203,521 hits to the ALSA website.

 

            161 shows have been sanctioned for 2004.

 

            The IRS report has been filed.

 

            Audits for 2002, 2003 and the 1st quarter of 2004 have been completed.

 

            Board liability insurance has been purchased, with a slight increase of

            approximately $50.

 

            Quotations received for Regional & National show insurance, an increase

            from $1600 to $3430.  I will continue to seek quotes.

 

Old Business

 

            A.            Communications

 

                        1.  Email from Larry Lewellyn requesting financials.  The audit

                             figures are now posted on the website.

 

                        2.  Email from Joe Payne regarding portion of minutes from

                             May, wherein Mr. Payne disagreed with the ALSA Attorney's

                             opinion that the Standing Rule regarding the recall of a

                             director was a bylaw adopted by the board of directors and

                             was valid.  Bylaws cannot be changed without a vote of the

                             membership.

 

                             In addition, Mr. Payne questioned  the proposed bylaws

                             change on the current ballot and did not feel the language

                             of the ballot was clear regarding what was to be removed.

                             President Sheehan referred to the ballot and read the

                             explanation of what was to be removed, and pointed out

                             that the items to be removed were in parentheses on the

                             ballot.

 

                        3.  Board packets will be prepared and sent to new board members

                             before the face-to-face meeting in August.  The packets will

                             contain the following:  Wisconsin law, current ALSA by-laws,

                             Standing rules, flow chart, board minutes, insurance policy,

                             copy of Robert's Rules of Order, 2002, 2003 and 1st quarter

                             2004 audits, guidelines, ALSA Executive Secretary's contract,

                             ALSA Attorney's legal advice regarding responsibilities of the

                             board.

 

                        4.  ALSA lawsuit

 

                             Motion made by Jeff Jones to go into executive session to discuss

                             the lawsuit with ALSA's attorney.  Seconded by Sandy Wickham.

                             The motion carried.

 

                             Following discussion with the attorney, Jeff Jones made a motion

                             to come out of executive session.  Seconded by Sandy Wickham.

                             The motion carried.

 

 

Newly-elected board members Debi Garvin and Joe Payne joined the board call.

 

New Business

 

                        1.  A face-to-face meeting was requested by the new board members,

                             Joe Payne and Debi Garvin.  Sandy Wickham brought up the fact

                             that an additional face-to-face meeting was not included in

                             the current budget.  The meeting will be held August 12-15 in

                             Kansas City.

 

                        2.  Approval of committee members will be postponed until the

                             meeting in August.

 

Committee Reports

 

            Alpaca Committee

 

                        No Report

 

            Education Committee

 

                        No Report

 

            Election Committee

 

                        Report is being worked on and will be printed on the website

                        and in the Showring.

 

            Ethics Committee

 

                        No Report

 

            Fiber Committee

                       

                        A clinic was held in Lyndon Station, Wisconsin.  Seven

                        apprentice judges were approved.

                         

Lee Ann King is writing an article for Showring.

 

            Finance & Budget Committee

 

                        Financials,  Executive Secretary's contract, and chart of accounts

                        has been forwarded to Tom Parsons, Chair of the Finance Committee.

 

            Grand National Committee

 

                        Contract has been finalized.  Sponsors have been secured.  Discussion

                        is being held regarding a special presentation.

 

            Handbook Committee

 

                        No Report.  President Sheehan recommends that the Handbook

                        Committee have a report for the face-to-face to tidy up some

                        unfinished business.

 

            Judges Committee

 

                        The Judges Committee submits the following for the Board's

                        consideration and approval:

 

                        1.  As a result of the Llama Fleece clinic held in May, and upon

                             the recommendation of the clinic instructor, Karen Kinyon,

                             the Judges Committee recommends that the following be

                             admitted to the Fleece Judging program as apprentices:

 

                                    Ali Soukup

                                    Fran Soukup

                                    Geri Rutledge

                                    Dee January

                                    Sharilyn Ramsey                  

                                    Eve Len Ashbaugh

                                    Loretta Pederson

                                    June Black

 

                        2.  There has been a recent requesst for a fleece clinic in Colorado.

                             There are currently 7 individuals who have expressed a definite

                             commitment to attend this clinic with 3 or 4 additional people

                             as possibilities.  Although this is a "fast track," the committee

                             recommends that the board approve this clinic.  Patti Morgan

                             is the host with Sharon Beacham as the clinic instructor.  The

                             clinic is to be held July 9 - 11.

 

                        3.  The committee has reviewed the proposal made quite some time

                             ago regarding the judging of special needs children.  Although

                             the committee commends the effort put forth by this group, it

                             currently doesn't feel there is a need to establish special/

                             different judging criteria for special needs children.  Special

                             needs children are judged and evaluated just like the other

                             children in the class without any problems.  The committee

                             does endorse the use of handicapped accessible obstacles if

                             this is requested on the entry form when that individual enters

                             the show.  If this group wants to develop special/different

                             criteria, the committee would recommend a separate class.

 

                        4.  The committee recommends that the restrictions be removed

                             from Patti Morgan's judging license and she be promoted to

                             a full Level II judge.

 

                        5.  The committee recommends that the Board approve a

                             temporary waiver on the maximum number of apprentices

                             that a fleece judge may accept.  Currently the maximum is

                             two.  Because the fleece judge is not time-constrained to the

                             degree that a performance or halter judge is, the committee

                             believes that this maximum can be increased in certain cases

                             to four.  Because of the limited number of fleece shows, this

                             temporary waiver would allow more fleece judges to complete

                             apprenticeships.  Fleece judges would need to request approval

                             of the Judges Committee to accept more than two apprentices.

 

            Motion made by Jeff Jones to approve the recommendations of the Judges

            Committee.  Seconded by Carolann Evans.  Following a vote the motion

            carried.

 

            Membership Committee

 

                        No Report

 

            Nomination Committee

 

                        No Report

 

            Performance Committee

           

                        No Report

 

             Planning & Policy Committee

 

                        The ALSA attorney has made some suggestions to clear up

                        some discrepancies and redundancies between the bylaws,

                        standing rules and the handbook.  The committee will be

                        making recommendations soon.

 

            Protest Committee

 

                        Two protests are currently being investigated.  Recommendations

                        will be made by the next Board meeting.

 

            Publications Committee

 

                        A copy of the contract will go in the new Board member packets.

 

            Regionals Committee

 

                        Henceforth juveniles will be allowed to show at Regionals without

                        prior qualification.

 

            Show Management Committee

 

                        No Report

 

            Youth Committee

 

                        No Report

 

                        Motion made by Carolann Evans to approve Sherry Sheridan

                        and John McDougal as committee members.  Seconded by Sandy

                        Wickham.  Following a vote the motion carried.

 

            Suri Group

                       

                        No Report

 

            Motion made by Jeff Jones to adjourn the meeting.  Seconded by Carolann

            Evans.  Following a vote the motion carried.

 

           

THE NEXT BOARD MEETING IS SCHEDULED FOR AUGUST 12-15, 2004,

IN KANSAS CITY, MISSOURI.

 

 

Respectfully submitted,

Carolyn Myers, Secretary