MINUTES OF THE ALSA BOARD OF DIRECTORS MEETING AUGUST 12, 2003

 

 

Present

 

Dick Sheehan, President

Dwayne Flinn, Vice President

Jeff Jones, Treasurer

Carolyn Myers, Secretary

Carolann Evans, Director

Sandy Wickum, Dicrector

Niki Kuklenski, Director

Cheryl Ryberg, Executive Secretary

 

 

 

CALL TO ORDER

 

     Motion made by Niki Kuklenski, seconded by Sandy Wickum, to approve the July

     minutes as written.  Following a vote, the motion passed.

 

Treasurer’s Report

 

     Checking                  $ 10,147.77

     Investment                  58,020.18

     Scholarship                 10,804.99

 

     Total                         $ 78,972.94

 

     $23,000 was moved from  Investment to Checking to cover the cost of the handbook

     printing, mailing and Gayle Woodsum’s invoice, the deposit for the Grand National

     facility and ALSA office payment for July.  As monies are received the balance of the

     2003 season the money will be placed back into the Investment account. 

 

     $1500 was sent for Ashley Filkes’ scholarship out of the scholarship account.

 

Executive Secretary’s Report

 

     The $3 ALSA fee had increased so far this year by $4101.   This is an increase of 1367

     animals in the show ring.  Recording fees have increased $965.  We now have 10,710

     animals with assigned  ALSA numbers.  This should put to rest  rumors circulating that

     ALSA show entries are on the decline.

 

     47 shows to date has an increase, 32 shows had a decrease or did not have a show this year.

 

     Dick Sheehan and Cheryl Ryberg will go over ALSA office expenses in connection with

     Cheryl’s proposed contract.

 

Old Business

 

A.     Communications

 

1.   Barbara Johansen’s letters regarding changes to performance in the 13th edition

      handbook were forwarded to the appropriate committee for consideration.

 

2.    Comments from Susan Tellez and the Judges’ Committee regarding the suri

class were forwarded to the suri group.

 

B.     Carol Hicks Contract

 

The Board reconsidered Carol’s request for payment of $212.50 in advertising commission fees.  The request was denied  due to the fact that ALSA was required to pay attorney fees in the amount of $350 to obtain the software which should have been returned to the ALSA office per Mrs. Hicks’ contract.

 

C.     Judging Clinic Procedures

 

Motion made by Sandy Wickum, seconded by Jeff Jones, to accept the clinic operation procedures as recommended by the Education, Judges and Fiber Committees.

 

D.    ALSA’s Proposal to Show ALSA Awards on ILR Certificates

 

ILR has considered and approved adding ALSA awards on ILR certificates.  A mock-up has been created by ILR and can be seen at www.lamaregistry.com/Forms/enhanced.htm

 

New Business

 

     Motion made by Jeff Jones, seconded by Niki Kuklenski, to go into Executive

     Session.   Following discussion a motion was made by Jeff Jones, seconded by Dick

     Sheehan, to go out of Executive Session.

 

     A.  ALSA Attorney Report

 

A report from the ALSA attorney has been received by the Board.

 

 

B.                 Lama Community 2003

 

     Report on the llama community minutes will be posted to the ALSA website when they

     are available.

 

     Discussed at the conference were microchip, tattoo or eartag.  In Missouri permanent ID

     has been a major topic two years in a row.  This will probably take years to implement.

     Main questions were to ALSA and to ILR.

 

C.      ILR Communication

 

The ILR Board of Directors would like to have a joint conference with the ALSA Board of Directors to consider the benefit possibilities for both organizations.  An agenda would have to be organized.

 

Committee Reports

 

A.  Alpaca

 

     Alpaca Championship Show to date has  $2500 in sponsorship pledged.  Cheryl will sign contract.  ALSA logo will be put on a banner for the Alpaca Championship Show.

 

      Motion made by Dick Sheehan, seconded by Carolann Evans, that the alpacas shown in the Alpaca Championship Show may use show and stip cuts to show in shorn halter classes based on a motion in August 2002 that did not get included in the rule book.  This change will be added to the new handbook as soon as it is practical, and then will be added to all shows.  Following a vote, the motion passed.

 

B.     Education

 

The Education Committee has recommended increasing clinic fees from $160 to $200 and from $130 to $160.  Motion  made by Sandy Wickum, seconded by Carolyn Myers, to accept the committee’s recommendation.  Following a vote, the motion passed.

 

C.     Election – No Report

 

D.    Ethics – No Report

 

E.     Fiber

 

The fiber committee has produced a pamphlet to be used for clinics.  The pamphlet

was approved by everyone on the fiber committee.

 

F.      Grand National – No Report

 

G.  Handbook

 

     Carolyn Myers will become the new board liaison.

 

H.  Judges

 

     The Judges Committee submitted the following items to the board for approval:

 

          1.  Based upon performance at the Beginning Judges Clinic at Stratford, Missouri,

               and instructor Hank Kauffman's recommendation, the Judges Committee requests

               that the following be approved as apprentice judges:

 

               Jane Livingston

               Heather Hedrick

               Vanesa Carter

 

           2.  The committee recommends that the 150 animal limitation be removed from

    Barb Harris’s Level II certification.

 

3.  The committee endorses the Education Committee’s recommendation for an

      advanced judging clinic to be held on October 24-26, 2003, in Sequin, Texas.

      The committee will work closely with the instructor, Ray Howard, with the

       intent of moving toward standardization of a curriculum.  The committee

       recommends that an assistant instructor be hired for this clinic so additional

       time can be spent on curriculum development.  It is also anticipated that this

       will be a large clinic due to the number of judges needing to recertify and the

       number of apprentices ready for an advanced clinic.

 

4.  The committee endorses the Education Committee’s recommendation for an

      an advanced fiber clinic October 11-12, 2003, in Salida, Colorado, with Sharon

      Beachum being the instructor.  There are a number of fiber apprentices

      ready for an advanced clinic.

 

5.  The committee endorses the Standard Operating Procedures (as proposed by

      the Education Committee) for scheduling clinics. 

 

6.  The committee endorses the fiber clinic scheduled for September 12-14, 2003,

      in Sequin, Texas, with Karen Kinyon being the instruction.

 

 

Motion made by Sandy Wickum, seconded by Carolann Evans, to accept the judges committee's recommendations.  Following a vote, the motion passed.

 

I.  Membership  – No Report

 

J.  Nominating - No Report

 

K.  Protest  – No Report

 

L.  Publications

 

     Showring is in the mail.  Assurances have been given that the next issue will be

     more timely.  A contract for Gayle Woodsum is being developed as well as some

      policies for advertisers.

 

M.  Regionals

 

     Entry fees for the National Llama Fleece Show  will be $15, plus an additional $5

     if an entrant wants their fiber returned.  The judge will be Karen Kinyon.

 

 

 

 

 

 

 

N.  Performance

 

The driving subcommittee is working on standards and revamping the rule book

 and will present their recommendation to the Board at Nationals.  They are

 also midway through producing a driving training tape for judges.  The Nationals

Performance Committee,  consisting of four people, is still working on the

courses for Nationals and will be submitting them to the Nationals judges

hopefully sometime in the next month.

 

O.  Planning & Policy 

 

The ALSA attorney has made some suggestions to eliminate ambiguity in the standing rules, by-laws and handbook.

 

P.   Show Management – No Report

 

Q.  Disabilities Committee

 

     The committee is awaiting recommendations from the judges committee

 

R.  Youth Committee

 

The Tony Rollin’s Scholarship due date has been extended to September 5th.  (See website for details.)  The committee is currently looking for a transitional chair.  Cheryl will send out letters this week to older youth.

 

S.  Suri Group

 

     The Suri Group will be having a conference call on the 19th of August to conclude their

      recommendations.

 

 

Motion made by Sandy Wickum, seconded by Carolyn Myers, to adjourn.  Following a vote, the motion passed.

 

THE NEXT BOARD MEETING IS SCHEDULED FOR SEPTEMBER 16TH AT 8 P.M. EASTERN STANDARD TIME.

 

 

Respectfully submitted,

Carolyn Myers