MINUTES OF THE ALSA BOARD OF DIRECTORS MEETING

SEPTEMBER 16, 2003

 

Present

 

            Dick Sheehan, President

            Dwayne Flinn, Vice President

            Jeff Jones, Treasurer

            Carolyn Myers, Secretary

            Carolann Evans, Director

            Sandy Wickum, Director

            Niki Kuklenski, Director

            Cheryl Ryberg, Executive Secretary

 

 

CALL TO ORDER

 

Motion made by Niki Kuklenski, seconded by Jeff Jones, to approve the August minutes as written.  Following a vote, the motion passed.

 

Treasurer's Report

 

(See ALSA budget under New Business)

 

Executive Secretary's Report

 

            No Report

 

Old Business

 

            A.  Communications

 

                  1.  Mary Jo Miller's nominating committee and communication

                       concerns have been addressed by President Sheehan and

                       Carolyn Myers.

 

                  2.  Jim Krowka's concerns regarding the suri class have

                       been forwarded to the Suri Committee.  In addition,

                       President Sheehan updated Mr. Krowka by e-mail.

 

                  3.  Debbie Shellabarger has requested a rule change to allow

                       two grands and six reserve championships to receive a

                       halter championship.  Her  request was forwarded to the

                       Judges Committee.

 

                  4.  Letter received from Bob Johnson has been forwarded to the

                       Judges Committee.

 

                  5.  Heather Bamford, a member of the Suri Committee, forwarded

                       her individual input to board members regarding the suri class.

 

                  6.  Susan Tellez has requested that she be placed on inactive status

                       as a judge.  Her request was forwarded to the Judges Committee.

 

                  7.  Communication from Larry Lewellyn will be responded to by

                       Dwayne Flinn.

 

                  8.  Letter from Donley Gardner was forwarded to the Regional and

                       National Committees.

 

                  9.  Letter from Kay Sharpnack was forwarded to the Suri Committee.

 

            B.  ILR/ALSA Joint Conference

 

                  Conference Call to discuss and consider what would be beneficial to both

                  boards and to come up with an agenda.

 

New Business

 

            A.   ALSA Budget

 

                      The board discussed expenses for2002 and 2003 and the fact that the

                       reserves in the bank account were rapidly dwindling.  Because of

                       rising expenses, it has become necessary to raise some of the current

                       ALSA fees.  Jeff Jones made a motion to raise fees as follows:  $5

                       per animal and  $30 per farm for non-ALSA members, including

                       youth; $15 to transfer animals; $20 to register animals; $25 to research

                       points.  Sandy Wickum seconded the motion.  Following a

                       vote, the motion passed.

 

                       Any show that already has a booklet printed with the old rates will

                       be allowed to maintain the $3 fee.

 

Motion made by Jeff Jones, seconded by Niki Kuklenski, to amend the

                        Handbook as follows:

 

                                    Delete the sentence in the Handbook under Part C(1)(f)

                                    "Exhibitors showing only in youth classes are exempted."

 

 

 

                                    Amend the first sentence to read "Non-ALSA members

                                    must pay a $30 fee per farm for showing their animals

                                    in ALSA llama and alpaca shows, including youth classes."

 

                        Following a vote, the motion passed.

 

            B.  Regional Transfers

 

                        Per the 13th Edition Handbook, Part E, Section 2(d)(7), Shylan

                        Beardan's request to transfer her youth eligibility was approved.

                       

Adults will not be considered for transferring regional location except

                        as provided in  Part E, Section 2(d)(9) of the 13th Edition Handbook.

 

Committee Reports

 

Alpaca Committee

 

            Per Debbie Shellabarger, Committee Chair, the Alpaca Championship show

            plans are coming along nicely.  A mass email has been sent ensuring that

            show packets have gone out and been received.  Ribbons have been ordered

            from the Wheelers.  Debbie expressed concern that the show sponsors were

            not yet listed on the ALSA web site.  Cheryl Ryberg will contact Debbie to

            get information to resolve this issue.

 

Education Committee

 

            No Report

 

Ethics Committee

 

            The Ethics Committee has received a complaint that is being reviewed.

 

Fiber Committee

 

            Recommendation has been tabled until the entire committee has seen it.

 

Grand National Committee

 

            A simpler system for scoring has been proposed.  Niki Kuklenski made a

            motion to adopt the new scoring system, seconded by Jeff Jones.  Following

a vote, the motion passed.

 

            Debbie Shellabarger expressed concern that Grand National show sponsors

            have not been listed on the ALSA web site.  Cheryl Ryberg thought this had

            already been done, but will follow up.

 

Handbook Committee

 

            Dwayne Flinn made a motion to accept Nelson Leonard on the Handbook

            Committee, to replace Cheryl Cave, seconded by Jeff Jones.  Following a

            vote, the motion passed.

 

 

 

Judges Committee

 

The Judges Committee has reviewed and recommends for board consideration recertification of Penny Davidson as a Level III judge for a period of three years.  Mrs. Davidson has sufficient continuing education credits and has no adverse comments in her file.

 

The Judges Committee recommends the following individuals be accepted

as apprentice judges, based on their performance at a recent clinic and

upon the clinic instructor's comments:

 

            Debbie Simmons, Niki Kuklenski, Karen Tallmon,

            Wendy Cummins, Sherman Ackley, Ann Barkley,

            Pamela Watson, Pamela Miller, Elizabeth Martin,

            Susan Martinez, Irene Steward and Wayne Rankin.

 

Motion made by Dwayne Flinn, seconded by Sandy Wickum, to accept the Judges Committee recommendations.  Following a vote, the motion passed,

with Niki Kuklenski abstaining.

 

Membership Committee

 

            No Report

 

Nominating Committee

 

            No Report

 

Performance Committee

 

            The driving committee is continuing to work on the revision of the

            driving section of the rule book.  The national performance committee

            should have courses to judges now for Grand Nationals.

 

            Motion made by President Dick Sheehan, seconded by Sandy Wickum, to

            approve Linda Huene Soloman as a new member of the Performance

            Committee.

 

Planning & Policy Committee

 

            The committee is working with the ALSA attorney on the standing

            rules and bylaws.

 

Publications Committee

 

            A contract with Gayle Woodsum is being considered.

 

Regional Committee

 

            Western Regional deadline is incorrect on its entry.  The correct

            deadline is October 6th.

 

Show Management

 

            The ALSA office is to stress to show management that the questionnaire

            provided in their packet MUST be placed in every exhibitor's packet.

 

Youth Committee

 

            Motion made by Niki Kuklenski, seconded by Dwayne Flinn, to accept

            Lauren Wright as the chair of the Youth Committee.  Following a vote,

            the motion passed.

 

            Youth With Disabilities Committee is awaiting approval from the Judges

            Committee on their proposal.

 

            Tony Rollins Scholarship packets will be mailed to board members on

            9/19/03.  Each board member is to choose 1-10 placements.  The name of

each youth will be deleted before mailing to board members.

 

            Niki Kuklenski will work with Lauren Wright and Jim Atkinson to

            coordinate the pizza party at Grand Nationals.

 

Suri Committee

 

            The recommendations made by the Suri Committee will be forwarded to the

            Judges Committee.  President Sheehan requested that board members

            discuss the recommendations by e-mail  and bring the matter back up under

New Business at the next board meeting.

 

 

Motion made by Jeff Jones, seconded by Dwayne Flinn,  to adjourn.  Following a vote, the motion passed.

 

THE NEXT BOARD MEETING IS SCHEDULED FOR OCTOBER 14th AT

8 O'CLOCK P.M.

 

 

Respectfully Submitted,

Carolyn Myers, Secretary